1098-T Tax Information & W-9S Form (2024)

Note that all payments received during the tax year up to the total of qualified tuition and related expenses billed in the tax year will be reported in Box 1. The amount you are deemed to have paid in the tax year may not match Box 1.For example, payments made in August 2022 may be included on the 2022 1098-T as payments towards spring 2023 QTRE because these were billed to the student account in December. Qualified students may receive a detailed breakdown of form calculations by retrieving their 1098-T online through the Hokie Spa. Authorized parents may also access this information through Guest Access. Please direct questions to your qualified tax preparer.
Below is a sample box 1 calculation:

Information on this site is not intended as legal or tax advice. Please refer with a personal tax advisor or the Internal Revenue Service to determine your eligibility for education tax credits.

The Taxpayer Relief Act (TRA) of 1997, created tax benefits for families or students who are paying for higher education or repaying student loans. Through Virginia Tech, students, or the persons who can claim them as dependent, may be able to claim an education credit on Form 1040 or 1040A, only for the qualified tuition and related expenses that were actually paid during a calendar year.

In Box 1, we will report payments related toqualified tuition and related expenses (QTRE) Virginia Tech billed to your student account for the calendar (tax) year. The amount shown may represent an amount other than what was actually paid. Payment for expenses that do not qualifysuch asinsurance, medical expenses (including the health fee), room and board, or similar personal, living, or family expenses, etc. will not be included in box 1.

An electronic copy is available on Hokie Spa in mid-January of each year and provides the student detailed information on each amount reported.

Consent for electronic viewing is granted through confirmation of the Student Financial Responsibility and 1098-T Electronic Release. Students will receive an email notification in January alerting them that the 1098-T is available to view and print throughHokie SPA. The hardware and software requirements needed to access the 1098-T Tuition Statement electronically include an internet connection and web browser.

This consent will extend to future tax years while you are a student at Virginia Tech. Students may withdraw consent and opt for a paper form by contacting the Office of the University Bursar in writing at:

Office of the University Bursar (MC0143)
Student Services Building, Suite 150, Virginia Tech
800 Washington Street SW
Blacksburg, Virginia 24061

Thewithdrawal of consent for electronic form delivery will be in effect for one year from the date of receipt, at which time another request should be submitted to continue to receive a paper form.

The University encourages all students to receive their 1098-T form online through Hokie SPA. Students that have not granted consent to view the form online will receive it by standard mail. Please be aware that Virginia Tech is not responsible for forms lost or delayed in the mail. If a mailed 1098-T form is not received the student must obtain their form online through Hokie SPA.

Students who will not receive a 1098-T:

  • May Graduates where Spring semester charges were applied and paid prior to the tax calendar year.
  • Students who did not make a payment towards qualifying tuition and related expenses within in the calendar year.
  • If academic credit hours were not achieved during the calendar year for which the 1098-T is produced.

Qualified students may receive a detailed breakdown of box 1 and 5 by retrieving their electronic form online through the Hokie Spa.

Authorized Payers do not have access to view or print the form through the Authorized Payer System. The electronic form is available to parents and other parties through guest access. The student must grant this permission and establish access through their Hokie Spa. Access can be revoked by the student at any time.

To see if you qualify for the credit, or for help in calculating the amount of your credit, please see the following Internal Revenue Service websites.

In addition, you may need to contact a personal tax advisor and the Internal Revenue Service at 800-829-1040 for more information or to determine if you are eligible for the tax credits.

International Students

Virginia Tech is not required by the IRS to file a Form 1098-T for non-resident aliens. These students are exempt because non-resident aliens are not eligible for education tax benefits unless they are residents for tax purposes. However, Virginia Tech cannot make a definitive determination which international students are residents for tax purposes. The IRS also requires Virginia Tech to provide a 1098-T to any non-resident alien who requests to receive one. Because we cannot determine who should and who should not receive the 1098-T, we generate a form for all students and request a Tax Identification number, even though the student may or may not be eligible for an education tax credit.

  • Download the W-9S form (PDF)

Contact Us
Phone: 540-231-2175
Email: bursar@vt.edu
VT Federal Identification Number:546001805
Please include or have available your Family Educational Rights to Privacy Act password.

Frequently Asked Questions

1098-T Tax Information & W-9S Form (2024)


How does 1098-T affect my taxes? ›

The Form 1098-T is a form provided to you and the IRS by an eligible educational institution that reports, among other things, amounts paid for qualified tuition and related expenses. The form may be useful in calculating the amount of the allowable education tax credits.

What is the W-9S form used for? ›

Form W-9S, Request for Student's Taxpayer Identification Number and Certification, is used by eligible educational institutions to request the taxpayer identification number of students for whom the institution must report 1098-T Tuition Statement information to the Internal Revenue Service.

Do I need to report my 1098-T? ›

You, or the person who may claim you as a dependent, may be able to take either the tuition and fees deduction or claim an education credit on Form 1040 or 1040A for the qualified tuition and related expenses that were actually paid during the calendar year. There is no need to attach Form 1098-T to your tax return.

What do I do with a 1098-T tuition statement? ›

The 1098-T form can be kept with your records and does not need to be sent to the IRS with your income tax return as the university sends your 1098-T information to the IRS. More information can be found at the IRS.

Will I get money back from my 1098-T? ›

The Lifetime Learning Credit works for undergraduate or graduate tuition and doesn't require a course load or enrollment in a degree program. This is a credit of up to $2,000. While it's not refundable, it's still a great way to reduce the tax you owe.

Does 1098 help tax refund? ›

The 1098 form and its variants are used to report certain contributions and other possible tax-deductible expenses to the IRS and taxpayers. In particular, they cover mortgage interest payments; contributions of motor vehicles, boats, or airplanes; student loan interest paid; and tuition and scholarship information.

Do I have to pay taxes if I fill out a W9? ›

Payments earned by a contractor who completes a W-9 form aren't subject to IRS withholding, meaning it's the payee's responsibility to report the income and pay the self-employment taxes, which is calculated at a rate of 15.3 percent as of 2022.

Why would you need a W9? ›

Use Form W-9 to provide your correct Taxpayer Identification Number (TIN) to the person who is required to file an information return with the IRS to report, for example: Income paid to you. Real estate transactions. Mortgage interest you paid.

Is W9 the same as 1099? ›

The main differences between W-9 and 1099 tax forms are that a W-9 is filled out by the supplier or independent contractor to provide their tax and payment information to the payer, whereas 1099 forms are provided by the payer to document the supplier or contractor's gross earnings after business has been done, which ...

What happens if I don't enter my 1098-T? ›

If you don't claim any education tax benefits: You generally don't need to report the information on your 1098-T. However, it's still recommended to keep it for your records in case the IRS needs it for verification purposes.

How important is 1098-T? ›

If you or your parents paid qualified tuition and college-related expenses during the tax year, you'll likely receive a Form 1098-T from your school. This form is important, because it may help you claim valuable education credits come tax time.

How do I get the full $2500 American Opportunity credit? ›

How do I apply for American Opportunity Tax Credit (AOTC)? To claim AOTC, you must file a federal tax return, complete the Form 8863 and attach the completed form to your Form 1040 or Form 1040A. Use the information on the Form 1098-T Tuition Statement, received from the educational institution the student attended.

Does my 1098-T count as income? ›

It's important to remember that the 1098-T is an information form only and does not directly define taxable income or eligibility for a credit.

Can I ignore 1098-T? ›

You don't need a Form 1098-T to claim what you paid (save your receipts). In the Education section, EDIT your school, then check the box to indicate that 'you did not receive a 1098-T' and that you 'qualify for an exception'.

Is a 1098-T tax deductible? ›

Tuition and Fees Deduction (1098-T)

The qualified expenses must be for higher education. The tuition and fees deduction can reduce the amount of your income subject to tax by up to $4,000. This deduction, reported on Form 8917, Tuition and Fees Deduction, is taken as an adjustment to income.

Will I get more money if I file my 1098-T? ›

To answer simply, no, you do not get more benefits (refund) if you file Form 1098-T as income. In fact, the opposite may be true. Form 1098-T is used to report qualified tuition and related expenses paid by you or on your behalf to an eligible educational institution.

What happens if you don't put your 1098 on your taxes? ›

It is generally recommended to file as soon as possible if you have missed the deadline to file form 1098 as the penalty increase with time. The penalty is: If you file within 30 days of the deadline the penalty is $30 per 1098 form with a maximum of $250,000 per year or $75,000 for small businesses.

Is 1098-T beneficial? ›

The information on your 1098-T could help you claim valuable education credits. You can learn more about tax benefits for education in IRS Publication 970.

Do college students get $1000 back on taxes? ›

You can get a maximum annual credit of $2,500 per eligible student. If the credit brings the amount of tax you owe to zero, you can have 40 percent of any remaining amount of the credit (up to $1,000) refunded to you.


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